Merlin Mann at 43Folders posted an article on how to get those persistent tasks that never disappear from your todo lists done and off your mind. Being guilty myself of having many such tasks, I decided to take his advice to heart. To help me remember to go through and get one “cringe” item off my list each day, I created a visual chart of the process. You can download a PDF version of the chart here.
I’m not much of a scientist, but I sometimes (like I imagine everyone does) I think about how amazing electricity is. One of the things that has always seemed strange to me is how the wall power is A/C and power from batteries is D/C. Alternating current vs. direct current. Yesterday I got to experience A/C first hand. It’s been a long time since I’ve been shocked–I remember pretty clearly the times I’ve felt the power of electricity, notably in elementary school where we all held hands and felt a little zap flow through the group. Later, and more memorably, at some type of fair or event at the Riverwalk in Jacksonville, Florida. There was a demonstration of the power of electricity that required holding two bars as the power was slowly turned up until you couldn’t take it any longer. That was enough for me to realize that I didn’t like being shocked. At all.
Yesterday that all came flooding back as I tried hooking up our new stove. The plastic cover where the giant three pronged stove plug is inserted came off. I noticed it had a bunch of wood dust from where I had to saw the counter to fit the stove in–we’re upgrading from an extremely old drop in stove to a regular, slide in stove. In all my wisdom, I decided that I had better clean the dust out, just to be safe. It never occurred to me to remove the fuse for circuit that powers the kitchen. Once it finally did, I had already experienced an alternating current first hand. It was as if time slowed down for that brief second. I almost saw, extracorporeally, my self jumping back and yelping like a kicked dog as I felt the strong pulses of energy flowing from my fingertips through my entire body.
The feeling is so foreign, so unnatural that nothing I can relate to compares to it. It’s as if you’re being shake violently, except you’re not moving, as if every muscle in your body was tensing and relaxing involuntarily. I can’t stand the feeling. I’ve talked to electricians who tell stories of being shocked and don’t seem to think much of it. For me, it’s on of the most repulsive things that can happen. It’s been years since it happened last, and now after a reminder of what it feels like again fresh in my memory, I hope it will be years, or never, until the next time.
Over the last few months, I’ve discovered several habits that have made me more effective, productive and happy. This is what I’ve found works best:
Write everything down. If I think of (or am assigned) something to do, I immediately get it out of my head and on paper. I break large tasks down into projects and list the next actionable item for that project. Maintaining a list of everything I need to do (no matter how small or large) keeps my mind clear and open to new ideas and allows me to concentrate on the task at hand without my mind nagging me about something else I should be doing instead. I maintain my lists in Tracks and OmniOutliner.
Take notes. I keep short notes on tricks, tips and any information that is useful, but that I might need to recall later. To do this, I use Notational Velocity on the Mac or ScrapBook on the PC. I chose these programs because they are lightweight, easily searchable and unobtrusive. I write down everything that I find useful and might need to recall in the future. For project based information I use a wiki–either PmWiki or Instiki. When I’m not around a computer, or want to be more creative and free with my ideas, I use a pocket sized Moleskine notebook and a Pilot Precise pen that I almost always carry with me.
Stay organized. I keep everything in a folder of its own–both on the computer as well as paper. For paper, I use one manilla file folder per hanging folder, the manilla file clearly labeled and alphabetized. On the computer I use distinct folders for related files, with all of the folders centrally organized in my home folder. Filing is fun. The only thing I keep on my physical desktop is my computer, pens and the materials I’m using to work at that very moment. The only icons that are on my computer desktop are for those files that I’m working on immediately (not sometime that day or week–at that instant) and those that the operating system won’t let me move (the recycle bin or hard disk icons for example). My email inbox is cleared–messages are acted upon as I receive them or soon afterwards, they are then added to a todo list and filed immediately. I have a physical inbox on my desk where things I need to act upon are placed until I can either take care of them or file them (and add an item to my todo list if necessary) for later use or reference.
Stay focused. I only work on one task at a time. I close browser windows, the feed reader, email client, instant messenger, I turn off the TV, phone and radio. Anything that could distract me or break my concentration that can be turned off is turned off while I’m working on a something important. I’ve found by reflecting on my life that the things I’m most proud of were done in an environment where I could concentrate on them completely.
Have a plan. I have a flexible daily schedule that reflects my short and long term goals. Time is alloted based on what I feel is important for bringing me closer to accomplishing my goals. I know what direction I want to go in and try to take steps each day that will get me closer to it. I get rid of excess where possible and try to minimize wasted time. Consistent positive reinforcement, at least once a day, is essential to staying motivated. I listen to inspirational, instructional and motivational books on tape in the car as well as surrounding myself with people, quotes, books and art that will inspire me to constantly seek to improve.
These ideas come from many places–discussions I’ve had with friends, things I’ve learned by trial and error, things my role models do, books I’ve read (notably Allen’s Getting Things Done) and advice from people I trust. I’ve found that when I am most diligent about implementing them my life goes much better–I’m more productive, happier and have a better relationship with my wife and family and a sense of fulfillment with myself. Hopefully after reading this you’ve found ideas that you can use to improve your life as well.
MovableType was nice, but for several reasons (license, upkeep etc.) I’m moving to WordPress. Most entries from the old weblog should automatically redirect, and hopefully rss feeds should be updated as well.
In the meantime, pardon the default template and other errors you might encounter. It won’t be much longer before things are back in order.
Is it wrong to want to write a blog entry just because the software you write the entry in is so nice? I haven’t written for a couple months and every so often I’ll remember just how nice Ecto is and want to write again. Aside from that, a lot has happened.
I’ve finally started reading Getting Things Done by David Allen. I got two other co-workers reading it at my recommendation (before I even started reading it) and when they they really liked it, I figured I had better have a taste of my own medicine. It lives up to the hype.
GTD has inspired me to find a better way to get everything out of my mind and on “paper.” I really feel his philosophy that you have to have it all out of your mind (which doesn’t know how to manage tasks based on the best time to do them) before you can really become productive and relaxed is right on.
I’ve looked at a few options for doing this and haven’t really ruled any out yet. These are the choices so far:
- A Wiki – I’d probably just use my install of PmWiki which has been great (it’s moved now because of all the wiki spam).
- Entourage X 2004 – Theoretically this would be nice, but it has been super buggy for me and I can’t stand the instability.
- PlannerMode (planner.el) in Emacs. This looks like a powerful way to manage tasks/projects etc. but requires learning Emacs. That might not be such a bad thing, but I haven’t decided for sure if I’m up to it. This is an article with a screenshot of what to expect.
- PocketInformant – Pocket PC software that does it all.
- Tracks – a Ruby on Rails application that looks great. I, however, have not had much luck getting it installed.
- A Paper planner
- Text files
- Something else.
I don’t think anything is going to be ideal. In order to do that, it would need to:
- Be accessible from work and home. At work they block every port but port 80 so I have no access to SSH or port 3000 (what Tracks seems to like to use) or anything else.
- Be accessible from both my Mac and my Pocket PC
- Be intuitive and quick. If I’m going to enter everything I need to do, it needs to be fast.
- and it should obviously allow for the basic GTD philosophy
So that’s where I am with that. I still haven’t even finished the book, but I’m sold on the idea.
I’ve also been working a lot more in Flash, programming in ActionScript. It goes in cycles, I program for a couple months then spend awhile in production. I definitely like the programming (and design) part of the cycles much better.
This time around I found TextMate and it also lives up to the hype. It’s a text editor with a very OS X feel and all the features I need to keep me happy while coding.
Since last time I wrote I’ve been to Florida to visit family, enjoyed a couple good snow storms (including one that’s going on at this very moment), redesigned Silverfish Longboarding, started work on a Masters in Instructional Design and Technology at Old Dominion University and ordered an iPod shuffle (which unfortunately won’t be here for another month).
I’ve also gotten 4782 blogspams which were blocked by MT-Blacklist as well as 634 that were moderated. I’m seriously considering switching to WordPress which my wife uses and I get jealous of every so often. I need to check to see if image uploading is supported by Ecto for WordPress now.
Over the past few months I’ve read less on Bloglines (the best aggregator available IMO) have been unsubscribing to blogs at a rapid pace. I’m no less enthusiastic about weblogs, I’ve just become a little more picky about which ones I read. I continue to be amazed at how much Rui Carmo manages to post on the Tao of Mac.
That’s about it for now. Best Tool for the Job is back (again) from vacation.
I spent the last week in Washington DC, New Jersey, New York City and Providence, more to come on that later possibly. Right now I’d just like to point out something I’m probably the last to notice.
This is the same image in Firefox (on the left) and Safari. I had no idea that the browser affected how colors were displayed on the same computer. Interesting and I must say somewhat disturbing.
Also, I’d like to point out that my second least favorite instrument is the harpsichord. Second only to the bagpipes.
If Jeff Croft can do it, so can I. To get a free iPod you have to 1. accept one of the offers and 2. refer 5 friends who also accept one of the offers. I’ll probably go with the Columbia House CD’s or something… I’ve done it in the past and it hasn’t been so bad.
Anyway, here’s my link. If you decide to do it, just click there to get started 🙂
Tomorrow morning I take the Miller Analogy Test (MAT). In preparation, and out of curiosity, I took this “Difficult Analogies Test” it was kind of fun. I got an 18 on it. What about you?
Enter these codes in the website haveityourway.com for free songs. Windows Media format.
First come, first serve. If you get them, please post a comment saying so so others won’t try to download them to find they’ve already been used.
As a first time lawn-mower buyer I have some advice to pass on. If you’re going to buy a mower, make sure it has two features:
1. Self propulsion
2. A motor bigger (much bigger if possible) than 5 horsepower.
I bought a Craftsman mower with a Honda engine. From my research, Honda engines are the best and craftsman bodies aren’t great but aren’t bad. The price was right ($250).
My new lawn tool has one of the two necessities – it’s self propelled. I’ve heard too many people skimp in that department, justifying it by the excercise they’ll get or the small size of their lawns. I’m of the opinion that when it’s 100 degrees outside, I don’t want to excercise, I just want to cut the grass and money I spent at the beginning of the summer (or a couple summers ago) becomes a much smaller concern.
I figured that my medium sized yard would pose no problems for a small engine. I was wrong. Five horsepower is not enough to let your lawn go for two weeks… at least not here in Virginia where it’s so humid that the lawn is almost never dry. Mowing every week it does fine, but let one weekend pass where I’m out of town or more inclined to read a novel on the front porch and I can count on stopping every row to clear out grass or restart the mower.
Take this bit of advice for what it’s worth. Get a mower that will last (a Honda), one that moves itself and one that has some guts. You won’t regret it.