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10 Ways GTD Knowledge Lifehacks Productivity

5. Debate something | Ten Ways to Improve Your Quality of Life

This is the fifth in a series of 10 articles that give suggestions meant to improve the over-all quality of your life.

5. Debate something. If you think you know about something, nothing will prove it like arguing it with someone who’s smarter or more informed than you. Find a friend you can debate with who has ideas that are different from your and who won’t be offended by debating them–this is easier said than done, but it can provide you with some of the best mental stimulation possible.

It’s healthy to raise your voice every once in awhile in a heated discussion. Debating is a way to introduce controlled tension into your life which is good for you. Arguing will spur you on to learning, it will challenge your beliefs and forcing you educate yourself.

Everyone is part of groups that dictate at least to some degree how we think. This could be your political affiliations, religion, university, career etc. To a degree it is okay to accept what these trusted sources tell you without feeling the need to prove every fact, but finding it out for yourself through research and debate will either serve to strengthen your affiliation with the group through gaining your own knowledge or help you gain the courage to distance yourself from groups you would rather not be associated with.

Be passionate. Seek truth. Be willing to accept being wrong to arrive at the greater goal of knowing the truth.

If you don’t have anyone to debate with, challenge yourself mentally. Always think a step deeper. Know something? Are you sure? What caused it? What comes after that? How would someone who “knows” something different dispute what you know?

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10 Ways GTD Knowledge Lifehacks Productivity

4. Learn something new | Ten Ways to Improve Your Quality of Life

This is the fourth in a series of 10 articles that give suggestions meant to improve the over-all quality of your life.
Books

4. Learn something new. Pick a topic, preferably something you know nothing about and learn something about it. A good source of inspiration for this can be the newspaper or Wikipedia. It helps to retain it if you have time to make a note of what you learned or explain it to someone else, but even if you don’t get the chance to do that, your brain will thank you for the new patterns you introduce as you learn something new every day.

Learning something new daily will can:

Once you’ve got new ideas rolling around in your head you will be surprised at the patterns that start forming. Connections will be made from seeming unrelated topics–that’s the stuff from which innovation comes. If you’re not doing it already, learn something new every day.

If you need somewhere to start, check out the following books that I’ve found to be good inspiration for learning:

“On Intelligence” (Jeff Hawkins, Sandra Blakeslee)
“Linked: How Everything Is Connected to Everything Else and What It Means” (Albert-Laszlo Barabasi)
“Think!: Why Crucial Decisions Can’t Be Made in the Blink of an Eye” (Michael R. LeGault)
“The Wisdom of Crowds: Why the Many Are Smarter than the Few” (James Surowiecki)

As you’re searching for books, don’t forget to turn to the classics as well. Have you read Don Quixote? War and Peace? These are books that will change the way you think forever.

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10 Ways GTD Knowledge Lifehacks Productivity

3. Do Something Bold | Ten Ways to Improve Your Quality of Life

This is the third in a series of 10 articles that give suggestions meant to improve the over-all quality of your life.

3. Make it a point to do something bold every day. Step out of your comfort zone, leave the routine even if for only a second. This might mean talking to someone that you generally wouldn’t talk to or starting a project that you feel intimidated by. There is no need to plan it in advance–though that might help at times, usually though you’ll find a point during the day when ‘two paths diverge in the woods’ and you have the change to take the one less travelled by. Take it. When there is something that we aren’t accustomed to doing we naturally set up mental barriers against it to protect ourselves from the thought of doing it. It takes a bold move to act and break those barriers.

Doing something bold every day doesn’t mean changing the world, it just means making a conscious effort to do something that will get your adrenalin pumping for a second or to by changing your routine. Taking calculated risks is healthy.

If you want to track your progress (which is always good) write down the bold thing you did in your journal. It will be fun to look back after time and see what you considered bold a week, month or year ago.

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10 Ways GTD Knowledge Lifehacks Productivity

2. Get in the Zone | Ten Ways to Improve Your Quality of Life

This is the second in a series of 10 articles that give suggestions meant to improve the over-all quality of your life.

2. Get in the zone. This is also called “achieving flow.” There is a lot out there on what it means to ‘get in the zone’ or how to achieve it–it’s something you have to discover for yourself. Look for the formula that lets you ‘get in the zone’ by experimenting and once you’ve found it, apply it to your work or play every day. Not only will these be your most productive moments in life (the 20% of the time where you accomplish 80% of the results) but it will be a boost to your confidence that will alter the decisions you make elsewhere in life.

The concept of Flow was introduced by a scientist named Csikszentmihalyi. Here is a simplified list (adapted from the Wikipedia article) of the conditions that help achieve a state of flow and how you’ll know you’re in the zone. Your results may vary.

To get into the zone:
1. Have clear goals for what you want to accomplish
2. Create an environment where you can concentrate completely
3. Make sure you can get immediate feedback. You should be able to tell what is working or what isn’t so you can adjust your behavior quickly to keep in the flow.
4. The activity shouldn’t be either too easy or too hard.
5. The activity should be intrinsically rewarding.

You’ll know you’re there when:
1. You experience a distorted sense of time–“has it really already been 2 hours!”
2. You have a sense of complete personal control over the activity
3. You have a loss of the feeling of self-conciousness, the merging of action and awareness.

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10 Ways GTD Knowledge Lifehacks Productivity

1. Think Daily | Ten Ways to Improve Your Quality of Life

This is the first of a series of ten articles that are written as a follow-up to a previous article on this site. In that article written a year and a half ago I gave 10 suggestions for ‘jump-starting success.’ This is a continuation and improvement on that list.

Once a day a post will be published containing a new step offering a suggestion of something that can be done every day (or as often as possible) that will improve your over-all quality of life. This means that if you put these suggestions in practice you’ll be happier, smarter and more fulfilled than you were ten days ago. If you continue after that, I believe these simple suggestions will be life changing.

I’m not an expert on the subject–in fact, my only qualifications are that it’s something that I’ve thought a lot about, read about and tried. If you’re only here for the software and tech articles, bear with me as I wander off into the realms of self-improvement, this will only last 10 days… that having been said, here’s the first:

J-1

1. Think daily. Meditate. Call it what you will but spend time each day alone with your thoughts. This surely isn’t the first time you’ve heard that advice, there’s a reason for that! There’s also a reason that this is the first step in the list. Doing the other things in the remaining nine suggestions without taking some time to reflect almost negates any benefit gained elsewhere.

When you schedule your thinking time, bring a pen, this is when your best thoughts and ideas will unfold. Things previously confusing will be clarified in your mind.

I’ve tried various ways of doing this–meditating with an ’empty mind,’ meditating with a mantra, praying, just sitting and thinking or even lying in bed thinking. They all work to varying degrees, and it’s interesting to try different styles of thinking to see what results from each.

With the amount of entertainment with-in easy grasp (cell-phones, tv, audiobooks, radio etc.) it is so easy to constantly stay in a state of either stimulation (when learning and doing new things) or vegetation (watching tv). It’s easy to go through several days, weeks or years at a time without truly pondering life, exploring your mind and seeking for meaning. Making it a point to think daily will prevent you from losing chunks of your life to the routine and mundane.

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GTD Lifehacks Productivity Software

A Year of Shareware

I think before this year I’d probably purchased 4 or 5 shareware programs, this year it’s been a different story! I’m not sure if it’s that the quality of the available shareware has gotten that much better or if I’ve just started buying more of it, but in any case, here’s the list of Shareware apps I’ve been using:

  • Ecto (ok, I’ve probably had this for more than a year, but I’m listing it here since I’m typing this blog entry in it and it’s great.)
  • TextMate – There’s nothing I can say about TextMate that hasn’t already been said. I love it.
  • MacGourmet – This one was for J, she loves it.
  • PulpMotion – Wow. Aquafadas just raised the bar on photo/video slideshows. Great price too.
  • CSSEdit – I can’t imagine editing CSS without this application anymore. Beautiful.
  • Cha-ching and iBank (reviews forthcoming)
  • Parallels – Wow. Parallels has completely eliminated the old Dell laptop I had hanging around.
  • Disco – I hardly ever burn CD’s, but I’m a sucker for a good (and/or fun) UI.
  • Delicious Library – This came with MacHeist. I was pretty skeptical about it since for my book cataloging needs, it’s almost useless (I use LibraryThing), but I’ve found it pretty fun to use nonetheless.
  • DevonThink – Another MacHeist, I’d been using the trial for…well too long, great program.
  • Enigmo2 – Macheist. The first Mac game I’ve ever bought and I admit, I love it.
  • In addition, I got a few other apps from MacHeist that I doubt I’ll use much, but are kind of cool – ShapeShifter (I actually already own a license to this and really enjoyed it, but haven’t used it for a couple years), RapidWeaver looks nice, but I’m a Rails head… who knows, maybe I’ll use it, Newsfire is also nice, but I can’t give up Google Reader for a desktop client, FotoMagico and iClip – I haven’t used them yet, but who’s to say I won’t.
  • Inbox – Review forthcoming

In addition, there are a few shareware app’s I’ve got my eyes on:

Hopefully you’ve found some good ones in this list, if you like the program, why not support the developers buy purchasing it? What Mac Shareware did you buy this year?

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Design GTD Lifehacks Software Technology Web Services

SlimTimer – The Best Timer for GTD

I’ve looked at several options for making sure I “use my time wisely” while I’m on the computer including:

None of them fit my criteria of being easy to use, easy to see where my time went (some type of reporting) and inexpensive. Then I went back to SlimTimer. The concept is simple. You open up a little window that sits on your desk all day (I open mine in Safari so tabs don’t accidentally pop up there from my default browser, Firefox) and click the name of the activity you’re doing at the time. That’s it. Here’s my window right now.

Screenshot 01

When you’re done you close the window, click another task or toggle the task you’re on. Then the cool part is the reports that are available on the main SlimTimer website. You can see where your time went specifically for the day, week month, per task, tag etc. Here’s a screen capture of a report:

Screenshot 02

SlimTimer is simple, powerful, quick and free. Can’t beat that.

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Entertainment Knowledge Lifehacks

How to Have Better Conversations

Some time back I noticed two things:

  • I enjoy good conversations
  • I want to have more good conversations

Nothing revolutionary, but because of those things, I started thinking more about conversation and how to improve it. Here’s what I came up with.

These are some reasons that people converse:

  • Conversation brings back memories from your own life.
  • It validates your experiences and opinions and makes you feel understood and accepted.
  • It gives you knowledge about a subject you’re interested in. For example, what it’s like to live in South Africa, how it feels to be a parent etc.
  • It sparks ideas in you for improving your life, business or hobbies.
  • It gets you something you want.
  • It gives you the satisfaction that comes from convincing (or trying to convince) someone to change their opinion on some subject.
  • The feeling of satisfaction you get from helping someone feel better.
  • The power you feel for making someone feel bad. This is obviously not a good motive for conversation, but it is a real one nonetheless.
  • Conversation is a way to sort out your thoughts and feelings. By talking to someone who cares enough to listen, you often get the time and perspective needed to better understand yourself.
  • It’s an escape from stress and monotony. A way to laugh and lighten things up.

While most of these are valid reasons to have conversation, they don’t directly indicate what makes a good conversation. Ideally at the end of a conversation both people should leave looking forward to the next conversation. Before going on to how to have a good conversation, here are a few things that make conversation unenjoyable.

  • You didn’t feel listened to. The other person either didn’t stop talking long enough for you to speak, or when you were talking they were too busy thinking about the next thing they were going to say to hear what you were saying.
  • You didn’t feel understood. Despite the fact that the other person was listening intently, you didn’t feel like he or she actually understood what you were saying.
  • You felt manipulated. The other person tried to get you to do or say something you didn’t want to do or say.
  • Gossip. While tempting, gossip generally does not lead to a good conversation. It destroys trust–how can you be sure the other person isn’t gossiping about you?
  • Intellectual inequality. It’s hard (but not impossible) to have a good conversation if one party perceives the other as less (or more) intelligent. While this can still lead to a valuable and interesting exchange, it often does not.
  • Lack of common views. This can go both ways. If both parties to the conversation respect each other’s intelligence, differences in politics, religion, culture etc. can make for very interesting conversation and debates. On the other hand, if there is a lack of respect or extreme differences, conversation can become uncomfortable.

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Knowing what makes conversation good and bad, we can draw some conclusions about what to do in order to have a good conversation. Here’s the good stuff.

  • Don’t be selfish. It sounds harsh, but it’s not as obvious or easy as it seems. Conversation is give and take. There are times when you should listen and times to talk. Doing too much of either is not conducive to good conversation. Listen carefully to the other person then state your opinions after you understand theirs. Even if you are giving advice or teaching someone something, the listening/talking ratio should generally be around 50/50. In the end, the time you feel like you’re “giving up” to listen leads to better conversation. Everyone wins.
  • Prepare for good conversation. Read widely. If you know you’ll have a chance for a conversation, learn about the interests of the person you’ll be talking with. Keep up with the news. Broaden your knowledge. This not only will help you have interesting subjects to bring up, but it will help you understand the context of the conversation without interrupting it to ask for a definition. It’s is called cultural literacy.
  • Don’t manipulate, or in other words, be honest and up-front. For the most part, people will immediately recognize when they are being manipulated. You may get away with it, but the chances that the person will look forward to their next conversation with you are slim.
  • Reciprocate. If someone shares details about their life, it is natural for them to expect for you to do the same thing. It’s not good if after a conversation someone feels that they’ve laid their life bare before you and know nothing about you. The opposite is true as well.
  • Avoid gossip and complaining. Both of these things are extremely easy to do and both lead to negative, empty feelings afterwards.
  • Don’t be afraid to differ. Conversation is boring if everyone agrees. If you don’t agree, say you don’t and explain why.
  • Know and use your sense of humor in moderation. Figure out what’s natural for you and go with it.

I’ll finish by saying that I’m by no means an expert conversationalist so take my advice with a grain of salt, but hopefully you’ll find some of these tips useful. If you’ve got suggestions for having better conversations, by all means, comment!

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Knowledge Lifehacks Productivity Software Technology Web Services

11 Web Applications that are Ready for Primetime

I’m looking forward to the day I can use any computer with a web connection to be as productive as I am on my own computer. Most websites that try to replace desktop applications fall far short off their counterparts. In the meantime, here’s what’s ready and what’s not:

Ready to Use:

  1. Gmail – this one is obvious and nothing new. With well over 2gb of space I’ve completely stopped using a desktop mail client. I have about 6 email accounts and all go through Gmail. It’s nice getting it all in one place.
  2. Google Talk – while Google Talk isn’t as full featured as other IM clients, it has one great feature–logs are saved to Gmail and searchable right within Gmail. This is the case whether you use Google Talk from the web interface in Gmail or from a desktop client.
  3. Meebo – IM in the browser with meebo feels almost as natural as IM in a desktop client. Meebo is great for friends who don’t use Google Talk since it supports AIM, Yahoo, Jabber and others. It also saves chat logs, though they aren’t searchable yet. I’m not sure how meebo makes money since there are no ads, but I’m sure that will come.
  4. Google Spreadsheets – I’ve seen complaints that it’s not as full featured as it could be, but for the type of spreadsheets I make, it’s perfect. I love being able to collaborate in realtime on spreadsheets and even chat with people in the same browser window as the spreadsheet. I am a pretty basic spreadsheet user, but for me it’s already replaced Excel.
  5. NetVibes – I recently switched from Google’s custom homepage to Netvibes. I went kicking and screaming, but the tabbed pages, more compact interface and a few other things made their customizable homepage better for getting the news and reading blogs than Google’s. I guess this really isn’t a desktop app replacement, but it’s great to be able to log into it anywhere get a quick news fix.
  6. Google Calendar – this has completely replaced my desktop calendar application. It is full featured and integrates nicely with Gmail. Inviting others to events and sharing calendars is simple. Overall a very well done web application.
  7. Bloglines – there are a million blog aggregators out there. Bloglines was one of the first and is still the best. Some of the more interesting desktop aggregators let you sync your feeds so you can read them within the browser or within the desktop application but they still seem like more of a hassle than they’re worth. Why not just do it all from the browser?
  8. Remember the Milk – I defy anyone to find a faster, more featured to-do manager than Remember the Milk. It it excellent. Complete with keyboard shortcuts it makes managing to-do lists simple and much more pleasant than any desktop to-do list I’ve tried.
  9. Basecamp – This one is fairly specific to web development type projects, but Basecamp has been perfect for managing projects. I can’t even imagine going to MS Project after using it. The simplicity and effectiveness of Basecamp is excellent. Basecamp is the only one that I don’t pay for out of the list.
  10. Google Notebook – I use this for storing bits of information on random things. It’s been a hard switch from Notational Velocity (which is much better overall) but the convenience of having it all online has made it worth it.
  11. Del.icio.us – It’s been more than a year since I bookmarked anything in a browser. Del.icio.us has completely replaced browser bookmarks making them available wherever I am. Google Search History is also useful and falls in this category.

Almost there:

  1. Writely – I’ve tried using Writely for online word processing a la Microsoft Word, but they still just aren’t quite there. Imported documents don’t maintain all their formatting which is of utmost importance when using a Word Processor (otherwise I’d just make a text file). I’m sure that at some point Google will get Writely up to par, but for now I haven’t made the switch entirely.
  2. Flickr – I love Flickr for managing photos and hesitate to put it in the “almost there” category, but I still don’t feel comfortable enough keeping my photos ONLY on Flickr to say that it has replaced iPhoto or Picasa. Fluxiom looks like it might be featured enough to fully replace Flickr, but none of the plans fit my budget–even the one that costs 89 euros a month only lets you store 3gb of stuff.

Someone make this please:

  1. Online Budgeting – I subscribed to Mvelopes for a month or two but couldn’t get used to the strange Envelope budgeting mentality. I just want something decent with double entry accounting online. The one thing Mvelopes did do extremely well was pull data from all my financial institutions. From Paypal to my bank to my credit card companies, they connected to everything perfectly. They also offer bill pay to companies that don’t accept online bill pay. Mvelopes would be excellent if it weren’t for the whole non-traditional envelope paradigm.
  2. Online CRM – I’ve tried Sugar CRM and looked at Salesforce.com for long enough to know that they are too tedious for me to ever want to use them. I’m looking forward to Sunrise from 37Signals.
  3. Online Outline– I love Omnigraffle, but don’t get to use it as often as I’d like since I’m always going back and forth between Mac and PC. I would really like to see an online outliner that had similar functionality. I’ve tried Sproutliner and some of it’s offshoots but found them to be pretty lacking.

Might never happen:

  1. Photo Editing – I use Photoshop and Illustrator quite a bit for work and play. While there are basic image editing programs online, nothing comes even close to these.
  2. Video Editing – Again, there are basic video editing programs online, but I don’t foresee being able to connect my video camera and edit video in a browser like i would in iMovie or Final Cut.
  3. Text Editing – (programmers only) – TextMate is my choice of text editor. I still see text editing as the domain of desktop applications. Maybe later I’ll go into more details here. When TextMate isn’t available, I’m comfortable using Vim, but to use that I still have to have an SSH client.
  4. Music – Things like Pandora and Last.fm are really nice, but I can’t see anything completely replacing desktop music applications in the near future. It’d be nice if something came along and surprised me though.
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Business GTD Lifehacks Money Productivity

Ten Things You Can Do Today to Jump-start Success

bridesmaid dresses UK

  1. Read or listen to something that motivates you every single day. If you don’t read another item on this list, take this to heart. Don’t let a single day go by without providing yourself external motivation.

  2. Keep a journal of your daily progress and carry it with you wherever you go. Change and progress will happen, but in order to recognize it, you have to record it. An example of a journal entry might be “Started tracking all expenses today, woke up 15 minutes earlier, set goal to read one book a month.” Some days you’ll do more than others, but the important thing is to do something every day and write down what you do.

  3. Make goals and re-write them every day. Your goals will change, don’t worry about making goals that right now feel unattainable or baseless. The hardest part of making big goals is starting. Start by recording between 5 and 10 changes you’d like to make or milestones you’d like to reach within the next three years and re-write the goals, along with a brief note of your current progress every day. Save the lists of goals as you go so you can see how they evolve and you progress. This idea is by no means unique to me, but I do it and I know it works.

  4. Keep track of every person you meet. If you don’t feel like you will remember their name, write it down, along with details of the conversations you had with them. Microsoft Outlook or almost any Personal Information Manager is great for storing this type of information. Keep it in a simple, but comprehensive system.

  5. Begin investing a portion of your income today. A great place to start is a high-yield savings account, an IRA or a 401k plan. Do not put off investing until you’ve found the ‘perfect’ investment. If you’re already investing some of your money, bump up the amount you invest a notch.

  6. Begin looking for opportunities to build passive income (money that you don’t have to work for once you’ve done the initial work) and write down or begin working on your ideas. The most important thing you can do is be aware of the ideas you already have. Focus on building assets, not more work for yourself.

  7. Only sleep as much as you need to. Sleep is obviously important, but don’t use the most important hours of your day dreaming. If you wake up at 7 and go to bed at 11, begin to wake up at 5:30 and go to bed at 10:30. Chances are there is an hour each day that you could use doing the above things that will make you more happy and successful.

  8. Look for opportunities to serve. If you are willing to help others, others will be more willing to help you. The benefits of service are real–you will find more happiness and peace through serving than through any amount of time or money.

  9. Keep track of every penny that you spend or save. Record every transaction in the back of your checkbook, in a spiral notebook or in accounting software. By doing it, you’ll begin to discover patterns you never would have found otherwise.

  10. Stop being a victim. Focus on what YOU can DO. Stop assigning blame, don’t look for excuses. Take the attitude of ownership. Don’t try to change others, make a decision then take action.